It is a matter of course for us to respect your personal rights. This also applies to the handling of personal data when you visit and use this website. Therefore, we act in accordance with the applicable data protection law. In the following, you will learn how we handle your personal data and, in particular, which data we process for which purposes and what rights you are entitled to.
1 Scope of application
1.2 The responsible party within the meaning of the EU General Data Protection Regulation (GDPR) is:
Insiders Technologies GmbH
Brüsseler Street 1
Personal data is any information relating to an identified or identifiable natural person. The basic personal data is your name. In addition, however, your gender, date of birth, address, occupation, e‑mail address and IP address, for example, are also considered personal data. Non-personal data, on the other hand, is data with which the determination of your actual identity is impossible or at least requires considerable effort. This includes, for example, the aforementioned information if we receive it anonymously or under a pseudonym and therefore cannot assign it to a natural person
3 Provision of personal data
3.1 The provision of personal data is neither legally nor contractually required for the use of the Insiders websites, nor is it necessary for the conclusion of a contract. You are not obliged to provide any personal data. However, you will not be able to visit the Insiders websites without the transmission of your IP address.
3.2. Contacting us via our contact form, applying via our application form for an advertised position or submitting an unsolicited application requires the provision or collection of the data described in more detail in sections 5 and 6. If you do not provide us with this data, you will not be able to use the contact form or apply online with us.
4 Processing of personal data
4.1 We automatically collect and record the following data on each of your visits to the Insiders websites:
- country of origin
- requesting domain
- web browser used
- operating system used
- message about successful and unsuccessful retrieval
- entry and exit pages
- amount of data transferred
- date and time of the request
- Name of the requested file
- IP address of the requesting computer
This data is stored on our web server in log files by default. The storage period for the IP address is one week, after which it is automatically deleted.
4.2 Otherwise, we will only process your personal data if you voluntarily provide it to us and this is permitted by law or you have consented. We use the personal data provided by you exclusively for the purposes communicated in this data protection declaration or expressly agreed with you.
4.3 We commission various service providers to support us in the provision, operation and maintenance of our IT systems, including the Insiders websites. These include, for example, hardware and software suppliers, hosting providers or data centers. If such service providers act on our behalf, it is possible that they may have access to your personal data as recipients. However, these service providers are then also contractually obligated to comply with data protection via a so-called order processing agreement; the legal provisions on data protection also apply to our service providers anyway.
4.4 Your personal data will not be passed on, sold or otherwise transferred to third parties. Something else only applies if this is necessary for the processing of the communicated or agreed purposes and is permitted under applicable data protection law without consent, you have expressly consented or we are legally obliged to do so. Section 4.3 remains unaffected, of course, and applies independently of this Section 4.4.
4.5 The personal data provided by you on the Insiders Websites or collected by us will not be used for automated decision-making.
5 Contact Form
5.1 If you contact us via the contact form we will process your message with your provided contact details may be processed by us for the purpose of replying and contacting you. You can also provide a pseudonym (i.e. an invented name) as your name. Your consent and our legitimate interest in being able to contact users of the Insiders websites electronically form the legal basis for the processing (Art. 6 para. 1 lit. a and f GDPR).
5.2 We will only process the data you provide via the contact form in order to process your message and reply to you. As long as we have received your contact data, which you provide via the contact form, only for processing, contacting and responding to your message, we will not use this personal data for any other purpose. Apart from cases in which we are legally obliged to do so, we also do not pass on your contact data to third parties in this case.
5.3 Six (6) months after sending the response, we will delete the data you submitted via the contact form, unless we are required by law to retain it for a longer period or we still need your personal data to implement or process an existing contractual relationship or for verification purposes. In such cases, we will delete the relevant data after the statutory retention period has expired or as soon as we no longer need the data to implement or process an existing contractual relationship or for verification purposes.
6.1 If you contact us via job advertisements or for the purpose of a speculative application and send us application documents via our application form or by e‑mail, you agree that we may process your contact and application data, including any CV you may have sent us and other application documents, for the purpose of processing your application and contacting you. This also includes the use of your name to create name badges for our Talents Day, if you participate. The implementation of pre-contractual measures and our legitimate interest in receiving applications and contacting applicants form the legal basis for the processing (Art. 6 (1) lit. b and f GDPR).
6.2 We will only process the contact and application data you have provided to us in order to process your application and respond to you. As long as we have received your contact and application data that you have provided to us via your application only for the purpose of processing, contacting and responding to your application, we will not use this personal data for any other purpose. Apart from cases in which we are legally obliged to do so, we also do not pass on your contact and application data to third parties in this case.
6.3 If your application is successful and you enter into an employment relationship with us, we will transfer the contact and application data you provided with your application to our personnel management and your personnel file. In the event of a rejection, we will delete your contact and application data six (6) months after sending the rejection to you, unless we are legally obligated to store the data for a longer period of time, you consent to a longer storage period (in which case we will ask you for this consent separately), or we still need your contact and application data to implement or process an existing contractual relationship or for verification purposes. In such cases, we will delete the relevant data after expiry of the statutory retention period or the period agreed with you as part of the consent or as soon as we no longer need the data for the implementation or processing of an existing contractual relationship or for verification purposes.
7.2 We would like to point out that the processing of your personal data, which we have carried out on the basis of your granted consent until your revocation, is not affected by the revocation and remains lawful.
8.1 Within the framework of the legal provisions, you have the right to receive information from us about your personal data processed by us, as well as to assert the right to rectification, deletion, restriction of processing, objection to processing and data portability. For the exact conditions under which you are entitled to the aforementioned rights, please refer to Articles 15 to 21 GDPR and Sections 34, 35 and 37 of the German Federal Data Protection Act (BDSG). If you wish to exercise one or more of the aforementioned rights, please also contact the persons indicated in Section 19.
8.2 We would like to draw your attention separately to your right of objection in accordance with Art. 21 GDPR. According to this provision, you have the right to object at any time, on grounds relating to your particular situation, to the processing of your data which we carry out on the basis of Art. 6 (1) sentence 1 lit. f GDPR (data processing on the basis of a balance of interests). This also applies to profiling based on this provision within the meaning of Art. 4 No. 4 GDPR; however, we do not carry out profiling with your data. If you object, we will no longer process your data unless we can demonstrate compelling legitimate grounds for the processing that override your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.
9 Right of appeal
Within the framework of the legal provisions, you have the right to contact a supervisory authority with a complaint regarding data protection. The competent authority for us is the State Commissioner for Data Protection and Freedom of Information of Rhineland-Palatinate, which you can reach together with the supervisory authority via the website https://www.datenschutz.rlp.de/de/startseite/.
10.2 Details about the cookies used on the Insiders websites and about setting options, consent and revocation of consent can be found in the Cookie Settings .
10.3 If you click on one of the social media buttons available on the Insiders websites, the website of the social network linked to it will open. From there, additional cookies may be stored on your end device. These cookies are beyond our sphere of influence. The respective provider alone is responsible for the data protection-compliant behavior of such cookies.
10.4 The content of the cookies is encrypted (exception: cookieconsent_dismissed) to prevent third parties from gaining unauthorized access to the data contained therein.
10.5 The legal basis for our use of essential cookies is our legitimate interest in designing our web presence on the Insiders websites to meet our needs (Art. 6 (1) lit. f GDPR). For all other cookies, we obtain your consent, which can be revoked at any time, before setting them (Art. 6 para. 1 lit. a GDPR).
10.6 In our Cookie Settings as well as in the security settings of your browser, you can view and delete the stored cookies at any time and restrict or prohibit the acceptance of cookies.
10.7 When using third-party services on the Insiders websites (e.g. YouTube videos) or when you click on a link, third-party cookies may be used without our explicit warning. In the security settings of your browser, you can also view and delete these stored cookies at any time, as well as restrict or prohibit the acceptance of cookies.
11 Use of matomo
11.1 As described in more detail in sections 11.2 ff. below, we use the „Matomo“ software (www.matomo.org) of the provider InnoCraft Ltd, 150 Willis St, 6011 Wellington, New Zealand on this website. We host Matomo ourselves. The software sets cookies (text files) on your end device (computer, smartphone, etc.), with which your browser can be recognized. If subpages of our website are called up, the following data is stored:
- the user’s IP address, shortened by the last two bytes (anonymized)
- the sub-page called up and the time of the call-up
- the page from which the user accessed our website (referrer)
- which browser with which plugins, which operating system and which screen resolution is used
- the time spent on the website
- the pages that are accessed from the sub-page called up
11.2 The data collected with Matomo is stored on our own servers. It is not passed on to third parties. The data is deleted when it is no longer needed for our purposes (see section 11.4 below), but at the latest after 13 months. The legal basis on which we process personal data using Matomo is your consent pursuant to Section 25 (1) TTDSG (Telecommunications Telemedia Data Protection Act).
You can activate the „Do-not-track“ setting in your browser. Our Matomo system is configured to respect this setting.
You can create a so-called opt-out cookie with a mouse click below, which is valid for two years. It has the effect that Matomo will not register your further visits. Note, however, that the opt-out cookie will be deleted if you delete all cookies.
11.4 We need the data to analyze the surfing behavior of users and to obtain information about the use of the individual components of the website. This enables us to continuously optimize the website and its user-friendliness. These purposes are our legitimate interest according to Art. 6 para. 1 lit. f GDPR, so that the processing of the data is also permissible for this reason. By anonymizing the IP address, we take into account the interest of users in the protection of personal data. The data will never be used to personally identify the user of the website and will not be merged with other data.
12 Use of Social media links
We display social media links of the following social networks on the Insiders websites:
- LinkedIn, www.linkedin.com
- XING, www.xing.com
- Twitter www.twitter.com
- Youtube www.youtube.com
- Facebook www.facebook.com
- Instagram www.instagram.com
This is a link to our company presence in the corresponding social network; the link does not contain any further functions (unlike the Like button of Facebook, for example). When you click on a social media button on the Insiders websites, only the corresponding linked website opens.
13 Use of Social media Plug-ins
13.1 We use social media plug-ins on the Insiders websites, but they are not activated by themselves. Instead of using the social media plug-ins directly, we display social media buttons for the following social networks on the Insiders websites without activating the associated social media plug-ins:
Activation of the functions of the social media plug-ins only takes place when you trigger the activation by actively clicking on them. You can find more detailed explanations of the social media buttons from Facebook, LinkedIn and Twitter in section 13.3.
13.2 The legal basis for our use of social media plugins is our legitimate interest in providing users of the Insiders websites with functions with which they can share content found on our website with other users, using the social networks with which they have set up a user account and which they therefore also otherwise use (Art. 6 (1) f GDPR).
13.3 To increase data protection, we do not use the social media plug-ins mentioned in section 13.1 directly, but use the so-called sharing solution Monarch for this purpose. (https://www.elegantthemes.com/plugins/monarch/) for this purpose. When you visit the Insiders websites, the use of the Shariff solution initially means that no personal data is passed on to the providers of these plug-ins. An embedded script retrieves how often the respective page has already been shared. Initially, only the IP address of our server is transmitted. Our social buttons only establish direct contact between you as a user of the Insiders websites and the respective social network when you actively click on the social button. If you are already logged in to a social network, contact is established with LinkedIn without another window opening. If you activate the respective plug-in via the social button, personal data is automatically transmitted to the respective plug-in provider and stored there, i.e. at the respective provider in the USA. We have no influence on the data collected and data processing operations, nor are we aware of the full extent of the data collection, the purposes and the storage periods. You can recognize the provider of the plug-in by the respective logo. To the best of our knowledge, the plug-in providers store this data in most cases as usage profiles and use it for purposes of advertising, market research or demand-oriented design of their website. Such an evaluation is carried out in particular for the display of needs-based advertising and to inform other users of the social network about your activities on the Insiders websites; this also applies to users of the respective social network who are not logged in. You can prevent a linkage of your membership data, which is available at the respective social network, with the data that the social network collects about you by means of the social media plug-in on the Insiders Websites by not activating the social media button on the Insiders Websites while you are logged into the social network, but by logging out of the respective social network beforehand.
13.4 Further information on the purpose and scope of data collection and its processing by the plug-in provider can be found in the privacy statements of these providers on their websites. We are aware of the following websites in this regard:
- Facebook, https://www.facebook.com/about/privacy
- LinkedIn, https://www.linkedin.com/legal/privacy-policy
- Twitter, https://twitter.com/privacy
The providers will also provide you with further information on your rights in this regard and setting options for protecting your privacy.
With regard to our Facebook page, we are jointly responsible with Facebook Ireland Limited for the purposes of data protection (Art. 26 GDPR). To this end, we have concluded a joint responsibility agreement with Facebook Ireland Limited, which you can view here (https://www.facebook.com/legal/terms/page_controller_addendum). According to this agreement, Facebook Ireland Limited has agreed, among other things, to assume primary responsibility for the processing of user data (so-called „Insights data“). Only Facebook Ireland Limited makes decisions regarding the processing of Insights data and implements them. Facebook Ireland Limited decides, at its sole discretion, how to fulfill its obligations under the shared responsibility agreement it has entered into with us. Therefore, we cannot provide you with any further information here about the collection of personal data on our Facebook Fan Page; Facebook Ireland Limited also assumes the legal information obligations. If you have questions about the processing of Insights data concerning you, Facebook Ireland Limited will answer them. Regardless of this, you can assert your data subject rights both with Facebook Ireland Limited and with us.
15 Use of Leadinfo
We use the lead generation service Leadinfo from Leadinfo B.V., Rotterdam, Netherlands. This recognizes visits by companies to our website based on IP addresses and shows us publicly available information for this purpose, such as company names or addresses. Leadinfo places two first-party cookies that only give Insiders insight into behavior on the website. These cookies are not shared with other parties.
16 Google Maps
We link to Google Maps on our website. The link does not contain any further functions. If you click on the Google Maps button on the Insiders websites, only the corresponding linked website will open.
We take various technical and organizational security measures to protect the integrity and confidentiality of your personal data. To this end, your personal data is encrypted during transmission using so-called Secure Socket Layer technology (SSL). This means that the communication between your computer and the servers of the Insiders websites takes place using a recognized encryption method, which is considered secure in the current version. If your browser supports SSL, the transmission of personal data is protected by this function. In this case, most browsers will indicate whether the security protocol is supported by displaying a short dialog box or a graphic icon. You can find more information in the help function of your browser.
18 Data protection contact details
For all questions in connection with and relating to our data protection and your data stored by us, please contact our data protection officer.
at Insiders Technologies GmbH
Brüsseler Strasse 1
Tel.: +49 (0) 631 303‑1700
Fax: +49 (0) 631 303‑1711