Purchase-to-Pay auto­ma­tion

AUTOMATE YOUR BUSINESS PROCESSES – INTEL­LI­GENTLY AND QUICKLY

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REIMAGINE YOUR PURCHASE TO PAY PROCESS

An efficient purchase to pay (P2P) process forms the basis for any agile, com­pe­ti­tive company. However, com­ple­xity, along with a high pro­por­tion of manual pro­ces­sing, can lead to several issues such as a likeli­hood of errors, long pro­ces­sing times, high pro­ces­sing costs, and poor supplier relations.

Insiders‘ solution portfolio tackles those pain points for customers with AI-driven data capture, touchless pro­ces­sing, digital workflows, or response manage­ment solutions – see how AI can empower your P2P process!

 

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Enhanced goods receipt and accounts payable processes

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Enhanced cash flow manage­ment

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Enhanced supplier manage­ment

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Enhanced process control

DOCUMENT UNDER­STAN­DING

Offers, order con­fir­ma­tions, delivery notes, invoices, or other payment documents: The Insiders service offering can process your incoming documents along the whole P2P-chain – all AI-based and auto­ma­ti­cally. Learn more about …

WORKFLOW MANAGE­MENT

Checking, approving, moni­to­ring, and con­trol­ling all incoming invoices in your ERP system has never been easier than with Insiders’ intel­li­gent invoice ledger. Learn more about …

AUTOMATED COM­MU­NI­CA­TION

Automate your vendor com­mu­ni­ca­tion with Insiders’ response manage­ment solutions. Providing quick and easy inter­ac­tions it will take your supplier manage­ment to the next level. Learn more about…

DOCUMENT UNDER­STAN­DING

smart INVOICE

smart INVOICE is our standard product for automated invoice pro­ces­sing. It captures and validates all relevant invoice data and matches it with the cor­re­spon­ding order and goods receipt infor­ma­tion. smart INVOICE allows you to export struc­tured invoice data into any process auto­ma­tion, accoun­ting, or ERP system – all AI-based and auto­ma­ti­cally. Start boosting your AP processes today!

smart DELIVERY NOTE

smart DELIVERY NOTE is our standard product for automated delivery note pro­ces­sing. Thanks to intel­li­gent learning algo­rithms, your data is no longer trapped within your documents but auto­ma­ti­cally fed into sub­se­quent systems. You benefit from lower manual efforts and increased process control due to clever data matching. Reimagine your goods receipt process!

SMART ORDER CON­FIR­MA­TION

smart ORDER CON­FIR­MA­TION is our standard product for automated order con­fir­ma­tion pro­ces­sing. Supported by state-of-the-art AI it instantly captures all relevant data such as order numbers, delivery dates or confirmed order quan­ti­ties and feeds sub­se­quent systems to identify potential mis­mat­ches. With smart ORDER CON­FIR­MA­TION, you set the basis for a highly efficient and har­mo­nized purchase process!

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Captures more than 50 header and line items – out-of-the-box
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Applies powerful AI learning algo­rithms
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Auto­ma­ti­cally detects attach­ments
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Compares order, goods receipt and invoice data to identify dis­crepan­cies
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Matches data based on top-down and fuzzy search algo­rithms
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Applies mathe­ma­tical and logical checks on the extracted data
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Faci­li­tates automated com­pli­ance checks
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Offers user-friendly web-based GUI for the “Human-in-the-Loop”

INFINITE POS­SI­BI­LI­TIES

Whether it comes to reverse charges, credit notes or pro forma invoices – we offer stan­dar­dized solutions for all kinds of P2P documents. Support of inter­na­tional e‑invoicing standards? No problem! Let us know your requi­re­ments and be surprised by what we can offer your business out-of-the-box.

BASF AUTOMATES GLOBAL P2P PROCESS IN THE CLOUD

BASF shortens pro­ces­sing time for 3.5 million incoming invoices p.a. by 50 percent and reduces effort by 40 FTE with state-of-the-art AI and highly scalable cloud services. Cloud service and agile project approach enable the con­ver­sion of over 300 company codes worldwide in just a few weeks. smart INVOICE excels in detailed document reading, excellent data quality, deep vali­da­tion, and low main­ten­ance effort.

AUTOMATED ACCOUN­TING AT MAN

The accoun­ting depart­ment of MAN Truck & Bus SE received around 345,000 paper invoices, which were mostly processed by hand. The employees dealing with the invoices had to look up infor­ma­tion about creditors and enter the invoice data needed for the down­stream SAP-based workflow manually in SAP. This resulted in high costs per processed invoice.

INTER­NA­TIONAL INVOICE PRO­CES­SING AT BSH

1.6 million invoices per year – sites throug­hout the whole of Europe and the rest of the world – different spoken and written languages – various cur­ren­cies and special country-specific con­side­ra­tions. These were the requi­re­ments that BSH Haus­ge­räte GmbH, Europe’s largest and one of the world’s leading manu­fac­tu­rers of household appli­ances, had for modern and sus­tainable invoice pro­ces­sing.

Your intel­li­gent accoun­tant

Thanks to our new account assign­ment service we do not only recognize the infor­ma­tion present on your invoice, but can also infer special knowledge such as the cor­re­spon­ding GL account, cost center and approver. With the help of state-of-the-art Neural Networks, our service adopts past posting decisions, learns from new ones and becomes smarter over time. Supported by pre­scrip­tive intel­li­gence you optimize your financial decision-making and boost your ROI. Con­sider­ably relieve your accoun­tant and make FI account assign­ment as efficient as never before!

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Sca­la­bi­lity

Our pre-con­fi­gured and pre-trained P2P services offer you out-of-the-box solutions you can easily rollout to your orga­niza­tion – or beyond. Both to our direct customers and business partners, we provide ever­y­thing needed to leverage the Insiders‚ software solutions, boost synergies and grow your market potential.

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Fle­xi­bi­lity

Whether cloud-first or on-prem, our P2P solutions use state-of-the-art AI tech­no­lo­gies to enable out­stan­ding per­for­mance. Integrate them for one specific use case or equip the whole process chain – you choose, we deliver!

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Trans­pa­rency

Our AI learns from every inter­ac­tion. To steer your P2P orga­niza­tion to highest effi­ci­ency we offer you full trans­pa­rency on process KPIs such as pro­ces­sing times, workload dis­tri­bu­tions, service quality or touchless rates. Auto­ma­tion becomes more visible than ever before!

WORKFLOW MANAGE­MENT – SAP® certified

smart INVOICE PILOT for SAP® ERP Solutions is our fully embedded manage­ment tool for your SAP® approval workflows. Its invoice ledger lets you keep track of all invoices and provides full control over your SAP® processes. Thanks to one single point of entry, you can view, edit and control your approvals and vali­da­tions faster and more con­ve­ni­ently. Benefit from increased trans­pa­rency, higher pro­duc­ti­vity and improved user accep­tance!

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Approval and vali­da­tion of MM/FI invoices
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Support of all approval policies
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Touchless pro­ces­sing through intel­li­gent approver deter­mi­na­tion
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Automated supplier noti­fi­ca­tions from SAP®
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Mobile device com­pa­ti­bi­lity for location-inde­pen­dent working
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Real-time process moni­to­ring
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Audit com­pli­ance
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SAP® certified

AUTOMATED COM­MU­NI­CA­TION

Whether it concerns the status of their invoice payment, unex­pected delivery delays, or incorrect documents – supplier inquiries can consume up to one-quarter of your employee’s capacity. Automate your vendor com­mu­ni­ca­tion with our AI-empowered response manage­ment solutions. Allow quick and easy inter­ac­tion across all kinds of com­mu­ni­ca­tion channels or leave the com­mu­ni­ca­tion to a chatbot. Your employees and suppliers will love it!

SMART ACT – YOUR AUTO­MA­TION COCKPIT

Automated process moni­to­ring, SLA tracking, backlog manage­ment or workload dis­tri­bu­tion – Insiders equips you with all the data you need to get the most of your auto­ma­tion poten­tials. Get to know our intuitive inter­faces, discover root causes in seconds and see how your coun­ter­me­a­sures develop over time. Full trans­pa­rency at your fin­ger­tips!

READY TO REVO­LU­TIO­NIZE YOUR PROCURE TO PAY PROCESSES?