Purchase-to-Pay auto­ma­tion

AUTOMATE YOUR BUSINESS PROCESSES – INTELLIGENTLY AND QUICKLY

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REIMAGINE YOUR PURCHASE TO PAY PROCESS

An efficient purchase to pay (P2P) process forms the basis for any agile, com­pe­ti­tive company. However, com­ple­xity, along with a high pro­por­tion of manual pro­ces­sing, can lead to several issues such as a likeli­hood of errors, long pro­ces­sing times, high pro­ces­sing costs, and poor supplier relations.

Insiders‘ solution portfolio tackles those pain points for customers with AI-driven data capture, touchless pro­ces­sing, digital workflows, or response manage­ment solutions – see how AI can empower your P2P process!

 

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Enhanced goods receipt and accounts payable processes

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Enhanced cash flow manage­ment

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Enhanced supplier manage­ment

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Enhanced process control

DOCUMENT UNDERSTANDING

Offers, order con­fir­ma­tions, delivery notes, invoices, or other payment documents: The Insiders service offering can process your incoming documents along the whole P2P-chain – all AI-based and auto­ma­ti­cally. Learn more about …

WORKFLOW MANAGEMENT

Checking, approving, moni­to­ring, and con­trol­ling all incoming invoices in your ERP system has never been easier than with Insiders’ intel­li­gent invoice ledger. Learn more about …

AUTOMATED COMMUNICATION

Automate your vendor com­mu­ni­ca­tion with Insiders’ response manage­ment solutions. Providing quick and easy inter­ac­tions it will take your supplier manage­ment to the next level. Learn more about…

DOCUMENT UNDERSTANDING

smart INVOICE

smart INVOICE is our standard product for automated invoice pro­ces­sing. It captures and validates all relevant invoice data and matches it with the cor­re­spon­ding order and goods receipt infor­ma­tion. smart INVOICE allows you to export struc­tured invoice data into any process auto­ma­tion, accoun­ting, or ERP system – all AI-based and auto­ma­ti­cally. Start boosting your AP processes today!

smart DELIVERY NOTE

smart DELIVERY NOTE is our standard product for automated delivery note pro­ces­sing. Thanks to intel­li­gent learning algo­rithms, your data is no longer trapped within your documents but auto­ma­ti­cally fed into sub­se­quent systems. You benefit from lower manual efforts and increased process control due to clever data matching. Reimagine your goods receipt process!

SMART ORDER CONFIRMATION

smart ORDER CONFIRMATION is our standard product for automated order con­fir­ma­tion pro­ces­sing. Supported by state-of-the-art AI it instantly captures all relevant data such as order numbers, delivery dates or confirmed order quan­ti­ties and feeds sub­se­quent systems to identify potential mis­mat­ches. With smart ORDER CONFIRMATION, you set the basis for a highly efficient and har­mo­nized purchase process!

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Captures more than 50 header and line items – out-of-the-box
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Applies powerful AI learning algo­rithms
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Auto­ma­ti­cally detects attach­ments
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Compares order, goods receipt and invoice data to identify dis­crepan­cies
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Matches data based on top-down and fuzzy search algo­rithms
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Applies mathe­ma­tical and logical checks on the extracted data
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Faci­li­tates automated com­pli­ance checks
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Offers user-friendly web-based GUI for the “Human-in-the-Loop”

INFINITE POSSIBILITIES

Whether it comes to reverse charges, credit notes or pro forma invoices – we offer stan­dar­dized solutions for all kinds of P2P documents. Support of inter­na­tional e‑invoicing standards? No problem! Let us know your requi­re­ments and be surprised by what we can offer your business out-of-the-box.

BASF AUTOMATES GLOBAL P2P PROCESS IN THE CLOUD

BASF shortens pro­ces­sing time for 3.5 million incoming invoices p.a. by 50 percent and reduces effort by 40 FTE with state-of-the-art AI and highly scalable cloud services. Cloud service and agile project approach enable the con­ver­sion of over 300 company codes worldwide in just a few weeks. smart INVOICE excels in detailed document reading, excellent data quality, deep vali­da­tion, and low main­ten­ance effort.

AUTOMATED ACCOUNTING AT MAN

The accoun­ting depart­ment of MAN Truck & Bus SE received around 345,000 paper invoices, which were mostly processed by hand. The employees dealing with the invoices had to look up infor­ma­tion about creditors and enter the invoice data needed for the down­stream SAP-based workflow manually in SAP. This resulted in high costs per processed invoice.

INTERNATIONAL INVOICE PROCESSING AT BSH

1.6 million invoices per year – sites throug­hout the whole of Europe and the rest of the world – different spoken and written languages – various cur­ren­cies and special country-specific con­side­ra­tions. These were the requi­re­ments that BSH Haus­ge­räte GmbH, Europe’s largest and one of the world’s leading manu­fac­tu­rers of household appli­ances, had for modern and sus­tainable invoice pro­ces­sing.

Your intel­li­gent accoun­tant

Thanks to our new account assign­ment service we do not only recognize the infor­ma­tion present on your invoice, but can also infer special knowledge such as the cor­re­spon­ding GL account, cost center and approver. With the help of state-of-the-art Neural Networks, our service adopts past posting decisions, learns from new ones and becomes smarter over time. Supported by pre­scrip­tive intel­li­gence you optimize your financial decision-making and boost your ROI. Con­sider­ably relieve your accoun­tant and make FI account assign­ment as efficient as never before!

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Sca­la­bi­lity

Our pre-con­fi­gured and pre-trained P2P services offer you out-of-the-box solutions you can easily rollout to your orga­niza­tion – or beyond. Both to our direct customers and business partners, we provide ever­y­thing needed to leverage the Insiders‘ software solutions, boost synergies and grow your market potential.

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Fle­xi­bi­lity

Whether cloud-first or on-prem, our P2P solutions use state-of-the-art AI tech­no­lo­gies to enable out­stan­ding per­for­mance. Integrate them for one specific use case or equip the whole process chain – you choose, we deliver!

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Trans­pa­rency

Our AI learns from every inter­ac­tion. To steer your P2P orga­niza­tion to highest effi­ci­ency we offer you full trans­pa­rency on process KPIs such as pro­ces­sing times, workload dis­tri­bu­tions, service quality or touchless rates. Auto­ma­tion becomes more visible than ever before!

WORKFLOW MANAGEMENT – SAP® certified

smart INVOICE PILOT for SAP® ERP Solutions is our fully embedded manage­ment tool for your SAP® approval workflows. Its invoice ledger lets you keep track of all invoices and provides full control over your SAP® processes. Thanks to one single point of entry, you can view, edit and control your approvals and vali­da­tions faster and more con­ve­ni­ently. Benefit from increased trans­pa­rency, higher pro­duc­ti­vity and improved user accep­tance!

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Approval and vali­da­tion of MM/FI invoices
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Support of all approval policies
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Touchless pro­ces­sing through intel­li­gent approver deter­mi­na­tion
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Automated supplier noti­fi­ca­tions from SAP®
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Mobile device com­pa­ti­bi­lity for location-inde­pen­dent working
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Real-time process moni­to­ring
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Audit com­pli­ance
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SAP® certified

AUTOMATED COMMUNICATION

Whether it concerns the status of their invoice payment, unex­pected delivery delays, or incorrect documents – supplier inquiries can consume up to one-quarter of your employee’s capacity. Automate your vendor com­mu­ni­ca­tion with our AI-empowered response manage­ment solutions. Allow quick and easy inter­ac­tion across all kinds of com­mu­ni­ca­tion channels or leave the com­mu­ni­ca­tion to a chatbot. Your employees and suppliers will love it!

SMART ACT – YOUR AUTOMATION COCKPIT

Automated process moni­to­ring, SLA tracking, backlog manage­ment or workload dis­tri­bu­tion – Insiders equips you with all the data you need to get the most of your auto­ma­tion poten­tials. Get to know our intuitive inter­faces, discover root causes in seconds and see how your coun­ter­me­a­sures develop over time. Full trans­pa­rency at your fin­ger­tips!

READY TO REVOLUTIONIZE YOUR PROCURE TO PAY PROCESSES?