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  - From Invoice Receipt to an Autonomous Financial Process
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  - Efficient E-Health Solutions
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- E-Health
  - From Document Receipt to Streamlined Administration
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  - From Order Receipt to Automated Order Processing
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  - From Application Submission to Digital Decision
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free-com solutions

free-com solutions GmbH, headquartered in Vienna, has been developing and marketing solutions for document-driven business processes for medium-sized and large companies in the DACH region for more than 20 years. The company automates review, approval, and archiving steps related to key business documents such as incoming invoices, travel expense reports, and purchase orders.

As an Insiders partner, free-com solutions offers a particularly user-friendly cloud service solution for processing and approving incoming invoices in the Microsoft Cloud. The integration of e-invoice pro (formerly smart INVOICE) and the Insiders Cloud creates a fully digital workflow—from receipt to audit-compliant archiving—embedded in Microsoft 365 and available as SaaS via the Azure Marketplace.

Proalpha GmbH

www.proalpha.com

Industries

Industry 1, Industry 2, Industry 3

Target Industries

Industry 1, Industry 2, Industry 3

Employees

Number

"There are many tools that can extract information from documents, but when it comes to the quality of results, automated checking and validation, and user-friendliness in the verification process, Insiders is unmatched by the competition and continues to innovate. Our customers benefit significantly from this quality."

Christian Cerny, Managing Director of
, free-com solutions GmbH

Invoice Processing Workflow as a Microsoft Cloud SaaS Solution

The solution is embedded in Microsoft 365, runs on Microsoft Azure, and can be easily obtained through the Azure Marketplace. Customers benefit from lower upfront costs and flexible scaling.

High Level of Automation Thanks to AI-Driven Quality

e-invoice pro uses AI to extract header and line item data—without the need for layout training—and processes scans, PDFs, and e-invoicing formats such as ebInterface, EDI, XRechnung, and ZUGFeRD. Validity and consistency checks, as well as compliance audits, ensure process quality.

Flexible approval process through to audit-compliant archiving

The workflow engine enables multi-stage, multi-client-capable approvals, automatic account assignment suggestions, invoice splits, and full transparency for audits—with the option to integrate Microsoft Teams as part of the approval process.

Why the decision
Insiders?

Years of experience using Insiders products as powerful components for classifying, parsing, and validating
e-invocie pro requires no layout training and, by default, processes all common formats, including e-invoicing (ebInterface, EDI, XRechnung, ZUGFeRD)
Insiders’ cloud strategy: Components available both on-premises and as a cloud service
Flexible technical integration via a modern cloud API, along with a reliable contractual framework and high security standards
Geographical proximity (German manufacturer) supports high-quality collaboration in sales and support

How was the solution implemented?

Integration of e-invoice pro into free-com solutions’ incoming invoice processing as an AI component for document reading, validation, and consistency checks
Transfer of the extracted data to the workflow engine for multi-stage approvals, account assignment suggestions, splits, and audit transparency
Integration with common financial accounting systems such as BMD, DATEV, Microsoft Dynamics 365, and SAP in their current versions
Flexible deployment model: SaaS from the Microsoft Cloud or on-premises operation managed in-house

How can success
be measured?

Several million documents are processed annually using the solution from free-com solutions
The solution makes daily work easier for tens of thousands of users
High user acceptance thanks to intuitive usability—can be implemented at the end customer’s site with minimal training
High process quality through automated checks, validation, and audit-proof archiving
High future-proofing thanks to a choice between cloud and on-premises deployment

Flexibility as a Building-Block Principle

Insiders solutions can be integrated in a modular fashion into existing processing chains and system architectures and customized individually, allowing new technologies to be tested without disrupting operations.

Continuous Innovation

Regularly introduced new AI technologies and proactive optimization suggestions ensure steady efficiency gains, with Insiders Cloud and LLM-based process automation on the horizon.

Partnership on Equal Footing

Approachable, solution-oriented, and clear communication—these are the keys to rapid innovation cycles through close, proactive collaboration.

free-com solutions

Industry

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