Efficient automation of financial business processes is the foundation of any agile—and therefore competitive—company. At the same time, complexity and a high proportion of manual process steps lead to various vulnerabilities: susceptibility to errors, long processing times, high process costs, and suboptimal supplier management are just a few examples.
The e-invoicing mandate taking effect in 2025 presents companies with new challenges—but at the same time offers the opportunity to significantly increase efficiency and regulatory compliance through automated processing. This is exactly where E-Finance comes in—with intelligent, automated solutions to optimize the entire process chain.
Benefit from over 25 years of experience in intelligent process automation—whether in the cloud or on-premises, for individual use cases or the entire process.
Invoices
Our invoice processing solutions automate your financial processes—from invoice receipt through processing to invoice issuance.
Delivery Slips
Use Delivery Notes to automate the processing of your delivery documents, such as export accompanying documents or weighing slips. Our powerful OCR character recognition, combined with machine learning-based AI logic and an integrated LLM, saves you the time-consuming task of manually entering delivery notes into your inventory management system. Integration with your ERP system is also possible for reconciling order data and downstream workflows.
Orders
With our Order Service, you can process incoming orders—regardless of format—quickly and automatically extract all relevant information (e.g., customer, billing and shipping addresses, etc.), and transfer all data to your ERP system.
Order Confirmations
Our Order Confirmation service ensures the intuitive processing of order confirmations, regardless of the input format, as well as the extraction of relevant data such as the order confirmation number, delivery details, payment terms, confirmed items, and quantities. Insiders extracts exactly the information needed to ensure a smooth workflow.
Our invoice processing solutions automate your financial processes—from invoice receipt through processing to invoice issuance.
Use Delivery Notes to automate the processing of your delivery documents, such as export accompanying documents or weighing slips. Our powerful OCR character recognition, combined with machine learning-based AI logic and an integrated LLM, saves you the time-consuming task of manually entering delivery notes into your inventory management system. Integration with your ERP system is also possible for reconciling order data and downstream workflows.
With our Order Service, you can process incoming orders—regardless of format—quickly and automatically extract all relevant information (e.g., customer, billing and shipping addresses, etc.), and transfer all data to your ERP system.
Our Order Confirmation service ensures the intuitive processing of order confirmations, regardless of the input format, as well as the extraction of relevant data such as the order confirmation number, delivery details, payment terms, confirmed items, and quantities. Insiders extracts exactly the information needed to ensure a smooth workflow.
Insiders’ Invoice Management bears the BITMi “Software Hosted in Germany” seal of approval—a recognized mark of hosting and data processing exclusively in Germany. This guarantees that your data and our software are stored in German data centers, are subject to German law, and do not leave Germany.
The seal is awarded by the Bundesverband IT-Mittelstand e.V. (BITMi) and stands for maximum legal and data protection security in accordance with German and EU standards.
For you, this means: strict compliance with the GDPR, full control over your data, and hosting contracts governed by German law. This creates transparency, legal certainty, and strengthens your company’s data sovereignty.
The market is broadly divided into three groups. Accounting solutions are aimed at small businesses and primarily cover the creation and sending of invoices. Network operators focus on the transfer of invoices between business partners. Processing platforms come into play once the invoice arrives in-house.
Insiders belongs to the third group—with a focus that stems from 25 years of document processing: What happens to an invoice between receipt and posting if it does not conform to the norm?
For companies with high document volumes, complex system landscapes, and regulatory requirements, this is the crucial part. Receiving and sending are, of course, part of the process—via e-connect, including Peppol connectivity. What makes the difference is what comes next.
The e-invoicing mandate has changed the way invoices are received, but it hasn’t simplified the process. In practice, structured formats such as XRechnung and ZUGFeRD coexist alongside PDF invoices, email attachments, and paper invoices—and each format requires its own path through the process.
Digital invoice processing means consolidating these paths. Regardless of how an invoice arrives, it goes through the same steps: capture, verification against the purchase order and goods receipt, account assignment, approval, and transfer to accounting.
The difference lies in how many of these steps can be automated without manual intervention. With structured formats, capture is straightforward—the real work lies in verification and account assignment. This is exactly where our AI modules come into play: The Accounting Agent identifies general ledger accounts, anomaly detection flags irregularities, and cases of doubt are transparently forwarded to the relevant department.
