Language
Search
-
Solutions
-
Services
- References
- Events
Agentic AI
Services
KI Agenten
LLMs
Automation Platform
Response Management
E-Invoicing
Mobile
Cloud
GenerAItor
Marketplace
Versicherungen
Banken
Gesundheitswesen
Industrie und Handel
Öffentlicher Sektor
pds GmbH
For nearly 50 years, pds GmbH has been developing digital solutions for the trades and construction industry. The comprehensive industry software covers all trade-related and business management processes—from cost estimation, digital purchasing, and inventory management to resource planning and service operations, as well as measurement, billing, and a full range of financial and human resources functions. More than 45,000 users already rely on pds software to manage their business processes holistically and digitally.
By integrating e-invoice pro ( formerly smart INVOICE) from Insiders Technologies into its ERP solution, pds is enabling its customers in the primary and ancillary construction sectors to benefit from AI-based process automation. Currently, approximately 3 million vendor invoices are processed largely automatically each year—and this number is rising sharply.
Industry
Software / ERP for the Trades and Construction Industry
Product
e-invoice pro
Volume
Approx. 3 million vendor invoices per year
"The capabilities of smart INVOICE set us apart from the competition in a big way: Thanks to intelligent document recognition, the benefits of AI-based automation become immediately apparent to our customers in every demo."
Jörg Bilz, Managing Director of
, pds GmbH
Project Overview
What was the
initial situation?
- High volume of vendor invoices in the skilled trades—significantly high in terms of both the number of items and the number of pages due to order picking and a large number of line items
- Manual processing of these large volumes of documents quickly becomes a bottleneck and delays your own invoicing to customers
- Delayed payment of supplier invoices results in the loss of agreed-upon cash discounts
- The heterogeneity of documents in terms of format and scope makes standardized processing difficult
Why the decision
Insiders?
- The quality of document recognition determines the overall level of automation—pds specifically sought out the market-leading product in terms of technology
- e-invoice pro impressed with the best possible recognition rates, layout independence, as well as easy setup and continuous self-learning
- A flexible licensing model—available as an OEM or cloud-based SaaS—adapts precisely to the needs of businesses of all sizes
- A partnership based on mutual respect and short, direct lines of communication with the German manufacturer
How was the solution implemented?
- Full integration of e-invoice pro into the pds ERP solution with an embedded editing screen for visual validation
- Automatic extraction of all relevant invoice data: vendor, invoice number and date, order references, cost centers, tax rates, totals, and line item data
- Validation and reconciliation with purchase order and goods receipt data directly within the ERP system
- Support for electronic invoice formats such as ZUGFeRD and X-Rechnungen
- Self-learning: For new suppliers, the system requires assistance only for the first few incoming invoices and subsequently delivers high-quality results
How can success
be measured?
- 85% or more of supplier invoices are processed and posted fully automatically for pds customers
- Approximately 3 million invoices per year are processed using AI—and the trend is rising sharply
- Significant reduction in manual effort required for processing, verifying, and approving vendor invoices
- Measurable gains through consistent use of cash discounts and project terms
- Significant improvement in cash flow through timely invoicing to end customers
What are the next steps?
- Planned transition to the Insiders Cloud Service for e-invoice pro —for even easier scalability, faster technical innovations, and consistently optimal configuration by the manufacturer
- Evaluation of the use of additional components from the Insiders Technologies product portfolio